Requesting an Observation/Job Shadowing Experience

Requirements:

  • To participate in any type of observation, you must be 18 years of age.
  • Observation requests are for educational or career exploration purposes only.

  • Requests must be submitted at least 30 days in advance of the observation date.

  • Observation/Job shadowing requests are reviewed and approved by Human Resources in compliance with all applicable policies.

Submitting a request:

Observers must identify the department of interest and arrange the shadow opportunity directly with a Dartmouth Health staff member prior to submitting a request. It is the responsibility of the requester to secure a host. When we receive your request we will confirm with the DH department that they are able to host your observation experience. While many departments welcome observers, there are some departments that are not able to accommodate due to highly sensitive patient needs.

Once your request has been confirmed, we will send you an e-mail with links to the following onboarding requirements:

  • DH Experiential Learning Shadows and Co-Ops Policy
  • DH Confidentiality Agreement

You will need to review and sign all documents. Signed documents should be submitted prior to your observation experience by e-mailing studentexperiences@hitchcock.org.

Requesting a Practicum Placement

Requirements:

  • Practicum requests must be submitted at least 30 days in advance of the desired start date. Requests submitted within 30 days are not guaranteed on time clearance.

  • A student affiliation agreement must be in place between your school and DH.
  • Established learning objectives, competencies and evaluation requirements need to be provided to DH preceptors in advance of the practicum.
  • All required documentation must be completed and received prior to starting your practicum.

Submitting a request:

A student affiliation agreement must be in place between your school and D-H. If an agreement is not already in place we can work with your school/program contact to establish one. When we receive your request, we will confirm with the D-H department that they are able to host your practicum experience.

Once your request has been confirmed, we will send you an e-mail with information and links to the following onboarding requirements:

  • Occupational Medicine and Drug Screening Requirements
  • Confidentiality / HIPAA Policy Sign-Off
  • Substance Use Policy Sign-Off
  • Disruptive Behavior Policy Sign-Off
  • Should I Work Today Flyer
  • Felony Attestation

Your school will also need to submit a valid certificate of liability insurance and the results of a Bureau of Elderly & Adult Services (BEAS) check.  If you have not completed a National Criminal Background Check through your school, you will need to initiate a check and submit the results to DH prior to your start date. Once all documentation has been received, you will be scheduled to start your experience.

International Medical School Students:  At this time, Dartmouth Hitchcock Medical Center & Clinics does not offer elective rotations or observational opportunities for international medical school students and residents.

Requesting an Unpaid, Non-Credit Bearing Experience

Requirements:

  • Secure a site host/preceptor prior to submitting a request.

  • Requests must be submitted at least 30 days in advance of the desired start date. Requests submitted within 30 days are not guaranteed on time clearance.

  • An unpaid internship/research agreement must be in place between you and DH.
  • Research experience only: The study you will be working on is IRB Approved and you have been added to the CPHS IRB or the DH IRB Protocol as a study personnel.

Submitting a request:

When we receive your request we will confirm with the DH department that they are able to host your experience. Once your request has been confirmed, we will send you an e-mail with information and links to the following onboarding requirements:

  • Occupational Medicine and Drug Screening Requirements
  • National Criminal Background Check
  • Confidentiality / HIPAA Policy Sign-Off
  • Substance Use Policy Sign-Off
  • Disruptive Behavior Policy Sign-Off
  • Should I Work Today Flyer
  • Felony Attestation
  • Bureau of Elderly & Adult Services (BEAS) results

You will need to provide a copy of:

  • BLS/CPR certification (if applicable)
  • Certificate of insurance (commercial general liability and if applicable, professional liability) in minimum of $1,000,000 per occurrence and $3,000,000 aggregate for both types of coverage.

Once all documentation has been received you will be scheduled to start your experience.

All Observation, Practicum or unpaid, non-credit bearing experiences must be in compliance with Fair Labor Standards Act guidelines.

Questions or concerns?

Please contact the internship program team via email at StudentExperiences@hitchcock.org.

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